If you are from a traditional office set-up, you are probably used to surprise meetings, conversation with colleagues over lunch, and of course the infamous (but highly effective!) water cooler chat with your colleague-friends.
Working in the same place makes communication and collaboration relatively simple and easy.
But things are quite different in a remote work set-up. Cross collaboration is an uphill battle when you work with a fully distributed team. With people communicating across various time zones and spatial distances, remote workers need to bridge the gap with the right set of tools to make remote work successful.
If you are working remotely for the first time and your role requires you to collaborate with a distributed team, we’ve put together “20 Must-Have Remote Tools” for you, that’ll make remote working simple, easy and productive.
20 TOOLS TO MAKE REMOTE WORK SUCCESSFUL
Working remotely has its own perks and benefits, but it’s not always a walk in the park!
You may be thinking to yourself – “I have email to stay in touch with my team, why do I need to use remote tools?”
This will work fine if you work in a very small team. But if you are part of a larger – national or global team – you need some of the best technology to ensure greater team productivity, better team morale and seamless collaboration.
We will take a look at some remote tools that’ll help you in the following areas –
- TEAM COMMUNICATION
- VIDEO CONFERENCING
- TIME TRACKING
- PROJECT MANAGEMENT
- FILE STORAGE AND SHARING
Communication is key. Especially for remote workers because they work in solitude and staying in touch with co-workers is not only important, it’s crucial.
3 Remote Communication Tools we recommend are –
Slack is one of the most widely used remote communication tools. This tool is designed specifically for conversations between multiple people without having to email each other back and forth.
It is easy to use and saves you a ton of time, especially when you want to brainstorm for ideas or want to get quick responses for an urgent issue. It’s also great for sharing files, video calling, and integrations with other tools like Google Sheets, Hubspot, Gmail, Asana, etc.
Other Communication Tools for effective team collaboration are –
Remote working companies and teams are rapidly adopting video/teleconferencing tools because this is a big part of working online. It helps remote workers beat isolation when working from home, stay connected, and have a little “face-time” in their work schedule.
5 Video Conferencing tools to make remote work successful are –
Zoom is the most popular video conferencing tool that remote workers use. Since there has been some security concerns over Zoom(a lot of people still use it though), we’ve made a list of other video conferencing tools that you may want to consider for yourself or your remote working team.
Remo.co– With this tool, you can create a virtual space that enables team members to communicate and collaborate in real-time.
Go To Meeting– From one-click meetings, conferencing or business webinars, you can do it all here.
Adobe Connect– Adobe Connect provides great value by offering interactive meeting rooms, webinars, and online training.
HiBox– This is a great project and task management tool that many remote workers swear by! It has built-in video conferencing, task tracking, business chat, etc.
When you work remotely, your team needs to know what you are doing. It is also important that you stay focused, understand how you spend your time, and increase your overall productivity.
And there are some pretty amazing tools you can use to do that!
4 Time Tracking Tools that we recommend are-
Google Calendar– One of the best time management tools to manage your work schedule and coordinate with teams.
Time Doctor– This is a great tool for time management, track employee attendance, manage time-sheets, track breaks, etc.
Toggl– This tool is a simple yet powerful time tracking tool that allows you to track your daily activities across different platforms.
Timely – With this tool, you can track your time per project and get a digital record of all your project and team time.
Project management becomes trickier and harder when your team is distributed. When you are a team manager, apart from managing your own work, you also have the added responsibility of remotely managing your team members!
Here are 5 Project Management Tools to help you manage your team remotely, set deadlines, track their progress, collaborate, and motivate your team!
Asana – With Asana, you can plan, structure, set priorities, and deadlines. All in one place.
Trello – Trello allows you to organize your work through boards, lists, and cards. A fun way to organize your projects! You can even integrate Trello with Slack to get the most out of the two platforms.
Pivotal Tracker – This tool fosters collaboration and provides dynamic tools to analyze your team’s progress
Airtable – Airtable is an all-in-one collaboration tool in the form of a spreadsheet. It is visually appealing and easy to use.
Jira – This project management tool is designed for agile development in particular. You can plan, track, and review your work on a weekly, monthly, and project basis.
FILE STORAGE AND SHARING
We recommend 3 tools for file storage and sharing –
Google Drive is by far the most loved cloud storage tool by remote workers. Features such as easy file sharing, quick access, and backups make it very user friendly. You can also access files offline, from mobile devices, and set sharing permissions.
Dropbox is a popular cloud storage and sharing service. You can back up your files to the cloud, sync them between computers, and securely share files among team members.
OneDrive, a cloud storage service from Microsoft offers users 15GB of free storage. You can easily organize files on OneDrive and access it from any of your Windows PCs or mobile devices.
If you are setting up a remote team now, these remote tools will amp up your productivity and help you and your team stay on track!
Author: Sneha Sadasivan